Personal Assistant

IDB Mobile is looking for a personal assistant for their team in Marbella that is very organised, creative and has excellent customer service skills. If you like working in a fast-paced, exciting environment, a job as a personal assistant for our company could be perfect for you.

You’ll be working on a variety of tasks related to manager’s working life and communication. You may also receive simple errands to run that allow you to leave the office and experience a change of environment throughout the day.

Responsibilities:

Maintain organisation and pay attention to detail throughout the day to ensure all documents and important contracts are filed and marked appropriately.

Conduct business research when the opportunity presents itself to find ways to improve employee morale and boost productivity, working to cut costs without sacrificing quality.

Coordinate and submit monthly expense requests and reports with a detailed summary of spending and costs.

Run day-to-day errands and coordinate special events, including conferences, quarterly meetings and business luncheons.

Managing and organising diaries, and scheduling appointments, meetings, and events

Making transport, business accommodation, and travel arrangements

Preparing reports, presentations, and briefs

Maintaining databases and filing systems

Conducting research on behalf of the manager

Handling vacation rental property – check ins/outs and bookings

Act as the point of contact between manager and internal/external clients

Skills:

Discretion and trustworthiness: you will often be party of confidential information

Flexibility and adaptability

Good oral and written communication skills

Organisational skills and the ability to multitask

The ability to be proactive and take the initiative

Tact and diplomacy

Communication skills

Prior experience in a personal assistant, executive secretary, or office manager role

Experience with real estate or vacation rentals

Ability to follow established processes

Highly organised with excellent time management skills

Ability to communicate clearly and concisely with clients of all levels both internally and externally

Highly familiar with software suites, such as Microsoft Office (Outlook, Word, Excel, and PowerPoint)

Experience in creating and maintaining office management systems and procedures

Customer service skills

Ability to multitask and prioritise workloads

High level of attention to detail

Educated to High School Diploma level