IDB Mobile Marbella, Spain Full Time August 15, 2022
IDB Mobile is looking for a personal assistant for their team in Marbella that is very organised, creative and has excellent customer service skills. If you like working in a fast-paced, exciting environment, a job as a personal assistant for our company could be perfect for you.
You’ll be working on a variety of tasks related to manager’s working life and communication. You may also receive simple errands to run that allow you to leave the office and experience a change of environment throughout the day.
Maintain organisation and pay attention to detail throughout the day to ensure all documents and important contracts are filed and marked appropriately.
Conduct business research when the opportunity presents itself to find ways to improve employee morale and boost productivity, working to cut costs without sacrificing quality.
Coordinate and submit monthly expense requests and reports with a detailed summary of spending and costs.
Run day-to-day errands and coordinate special events, including conferences, quarterly meetings and business luncheons.
Managing and organising diaries, and scheduling appointments, meetings, and events
Making transport, business accommodation, and travel arrangements
Preparing reports, presentations, and briefs
Maintaining databases and filing systems
Conducting research on behalf of the manager
Handling vacation rental property – check ins/outs and bookings
Act as the point of contact between manager and internal/external clients
Discretion and trustworthiness: you will often be party of confidential information
Flexibility and adaptability
Good oral and written communication skills
Organisational skills and the ability to multitask
The ability to be proactive and take the initiative
Tact and diplomacy
Prior experience in a personal assistant, executive secretary, or office manager role
Experience with real estate or vacation rentals
Ability to follow established processes
Highly organised with excellent time management skills
Ability to communicate clearly and concisely with clients of all levels both internally and externally
Highly familiar with software suites, such as Microsoft Office (Outlook, Word, Excel, and PowerPoint)
Experience in creating and maintaining office management systems and procedures
Customer service skills
Ability to multitask and prioritise workloads
High level of attention to detail
Educated to High School Diploma level