Personal Assistant

IDB Mobile is looking for a personal assistant in Marbella that is very organised, creative and has excellent customer service skills. If you like working in a fast-paced, exciting environment, a job as a personal assistant for our company could be perfect for you. You’ll be working on a variety of tasks related to manager’s working life and communication. You may also receive simple errands to run that allow you to leave the office and experience a change of environment throughout the day.

Job responsibilities

• Maintain organisation and pay attention to detail throughout the day to ensure all documents and important contracts are filed and marked appropriately.
• Conduct business research when the opportunity presents itself to find ways to improve employee morale and boost productivity, working to cut costs without sacrificing quality.
• Coordinate and submit monthly expense requests and reports with a detailed summary of spending and costs.
• Run day-to-day errands and coordinate special events, including conferences, quarterly meetings and business luncheons.
• Managing and organising diaries, and scheduling appointments, meetings, and events
• Making transport, business accommodation, and travel arrangements
• Preparing reports, presentations, and briefs
• Maintaining databases and filing systems
• Conducting research on behalf of the manager
• Handling vacation rental property – check ins/outs and bookings
• Act as the point of contact between manager and internal/external clients

Requirements

• Discretion and trustworthiness: you will often be party of confidential information
• Flexibility and adaptability
• Good oral and written communication skills
• Organisational skills and the ability to multitask
• The ability to be proactive and take the initiative
• Tact and diplomacy
• Communication skills
• Prior experience in a personal assistant, executive secretary, or office manager role
• Experience with real estate or vacation rentals
• Ability to follow established processes
• Highly organised with excellent time management skills
• Ability to communicate clearly and concisely with clients of all levels both internally and externally
• Highly familiar with software suites, such as Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Experience in creating and maintaining office management systems and procedures
• Customer service skills
• Ability to multitask and prioritise workloads
• High level of attention to detail
• Educated to High School Diploma level

Company advantages

• Private medical insurance
• Working with the latest technology
• Opportunity for internal promotion
• Free ongoing training
• The best team you have ever worked with
• Great atmosphere!
• Employee of the year
• Fun activities
• We attend the most important congresses and conferences
• Flexible working hours